Pharmacy and Drug Inventory Management for Vivaria
Summary
Animal facilities manage a small pharmacy: controlled substances for anesthesia and analgesia, antibiotics, experimental compounds, and euthanasia solutions. Tracking these manually, in a logbook or a spreadsheet, is a compliance risk. Colony.care's pharmacy module logs every drug, every lot, every use, and every expiry date in the same system that tracks the animals receiving them.
Drug Inventory Tracking
Add drugs to the inventory with: name, concentration, lot number, manufacturer, received date, expiry date, initial quantity, and storage location. Colony.care tracks current quantity automatically as drugs are dispensed. Expiry alerts warn you before drugs go out of date. Reorder thresholds flag when stock runs low.
Controlled Substance Logging
For controlled substances, every dispensation is logged: which animal or procedure received it, who administered it, when, and how much. The usage log is queryable and exportable, when a regulator or institutional pharmacy reviewer asks for the controlled substance log, you export it from the same system that holds the animal records, not from a separate logbook that might not reconcile.
FAQ
Does Colony.care integrate with institutional pharmacy systems?
The pharmacy module is self-contained within Colony.care. For integration with hospital or institutional pharmacy systems, the REST API can connect Colony.care to external inventory management tools.
Can we track experimental compounds as well as clinical drugs?
Yes. Any substance administered to animals, clinical or experimental, can be tracked in the pharmacy inventory. Each entry records the same information: name, lot, quantity, storage, and usage log.